Show . 'Find File With Text / By Date / Size' - Program Help

This is the context specific help for Find Files N Replace for function Find File With Text / By Date / Size. It will be show when Shift+F1 is pressed after using menu item Find File With Text / By Date / Size on menu "Show".

It can also be shown using menu item Help for Last Function on menu "Help".

Click Here for Index of Help for all Menu Items

'Find File With Text / By Date / Size' - Program Help start.

This Option can be used:
To find/list all files containing a text value (but excluding some longer value).
To find/list all files with a specified size.
To find/list all files which were created or last modified or last accessed in a specified date range.
To find/list all files containing text using a complex criteria for the text to find.
To look at the contents of the file and see the found value for each file found.

NB Complex criteria options are available only with some versions of Kyboma. Complex criteria are never available with K-free.

See also

1. Notes on each part of Enter Find Criteria

2. Features of K-free Find

Includes:
Match whole word only and Specify if search should be case specific or not.
Criteria always shown in status and messages in simple logical short format.

3. Features of K-free Find Using Complex Criteria

Complex criteria options are available only with some versions of Kyboma. Complex criteria are never available with K-free.

Includes:
Enter a Complex criteria with unlimited number of values to find and exclude.
Select/reject based on starting value of the line on which the text value was found.
Select/reject if a specified value is found on the same line as the text value was found.
Select/reject if a specified value is found within a range (no. of bytes) of the text value was found.
Show reasons for rejection of files.
How To enter a list of values

NB Complex criteria options are available only with some versions of Kyboma. Complex criteria are never available with K-free.

4. Features of Find files Containing Text

Includes:
Flexible and complete specification of where to look (Drives or directories).
Show each file containing text found on a pop up screen as it is found.
Show columns in the list with details of value found.
Restriction of total bytes to search.
Saves all text search criteria in a single list. Automatically converts criteria used for a search in any file list window section or for a find files containing text search.

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Find File With Text / By Date / Size
To find/list all files containing a text value (but excluding some longer value).

a. Press Shift+F4 key.
b. Enter Value to be Found and Value to be excluded.
c. Choose whether to Match case and/or Find Only whole words.
d. Specify directory or drive to Look In and Choose whether to Include Subdirs
e. Enter criteria to select files Named * or *.txt, etc.
f. Press F4 for a list of files.

Example:
Find Lon, Exclude Long
Match case but NOT Match whole word.
Find files Named *.txt, Look In C:\, do NOT Include Subdirs.

Results of example will be:

a file list with all files called *.txt containing Lon in C:\ but only in the root directory.

Files containing Lon, London, Londoner will be returned as well as files containing Lone, BLond, etc.
London and Londoner are returned because Match whole word was NOT checked.

Files containing only Long, Blond, lone but no other matching values will not be listed.
Long is rejected because it is specified as a value to exclude.
Blond, lone are rejected because option to match case was selected.

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Find File With Text / By Date / Size
To find/list all files with a specified size. (and example of Look In: All Fixed Drives)

a. Press Shift+F4 key.
b. Press Select By Date/Size
c. Check either File with size min or File with size max
d. Enter size in bytes that is required
c. Set Text Value to be Found and Value to be excluded only if required.
d. Specify directory or drive to Look In and Choose whether to Include Subdirs
e. Enter criteria to select files Named * or *.txt, etc.
f. Press F4 for a list of files.

NB Value to be Found and Value to be excluded should be set blank if not required.
Match case and/or Find Only whole words only apply if text to be found in files is entered.

A search only on the basis of size or date will be much quicker than also selecting files containing text.

If a date/size criteria and a find containing text criteria are entered, only files that satisfy both criteria will be listed.

Example:
Find files with size min 10.000.000 (10 GBytes)
Set Text Value to be found to blank (Do not select files containing text)
Find files Named *, Look In All Fixed Drives, Include Subdirs.

Results of example will be:

a file list with all files with a size greater than 10 GBytes on any fixed drive.

Files of any name will be listed.
Files in any directory on any fixed drive will be listed.

Files smaller than 10G will not be listed.

Files on a non-fixed (e.g. CD-rom) drive will not be listed

If a Date/Size criteria is specified it will be shown even if Sel By Date/Size is pressed to hide the section to enter that criteria.
To remove the Date/Size criteria:
a. Press Sel By Date/Size
b. Select All Files
c. Uncheck Set File with Size ... .

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Find File With Text / By Date / Size
To find/list all files which were created or last modified or last accessed in a specified date range.
(and example of use of Named criteria)

a. Press Shift+F4 key.
b. Press Select By Date/Size
c. Choose option Files Modified
d. Enter start and end dates for files to be selected.
c. Set File with Size ..., Text Value to be Found and Value to be excluded only if required.
d. Specify directory or drive to Look In and Choose whether to Include Subdirs
e. Enter criteria to select files Named * or *.txt, etc.
f. Press F4 for a list of files.

Many date formats are accepted and century will be set if not supplied. If a date entered is not in an acceptable format you will be prompted with an example of one correct format.

NB Value to be Found and Value to be excluded should be set blank if not required.
Match case and/or Find Only whole words only apply if text to be found in files is entered.

A search only on the basis of size or date will be much quicker than also selecting files containing text.

If a date criteria and a size criteria and a find containing text criteria are entered, only files that satisfy ALL criteria will be listed.

Example:
Find files modified between the start of the current month and today
Uncheck Find with Size ... (Do not select files by size)
Set Text Value to be found to blank (Do not select files containing text)
Find files Named *.txt, Look In All Drives, Include Subdirs.

Results of example will be:

a file list with all files called *.txt which have been modified between the start of the current month and today.

Files named a.txt, notes.txt will be listed. Files named law.doc, notes.html will not be listed.
Files in any directory on any drive will be listed. This includes Floppy disc drive and CD rom drive.

Files that were read/opened but not saved/modified this month will not be listed. To list those files, select Files Accessed instead of Files Modified.

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Find File With Text / By Date / Size
To find/list all files containing text using a complex criteria for the text to find.

a. Press Shift+F4 key.
b. Press Complex Criteria button
c. Press Text to Find / Exclude button. Enter list of values to be found. Enter list of values to be excluded. File will be listed when any value from the list is found. Except when the value found matches one of the values to be excluded.
d. Press Only Find When button / Exclude when button to enter further criteria. These criteria will be checked each time a value is found.
e. Press Options / Last ... button to return to the Enter Find Criteria screen.
d. Specify directory or drive to Look In and Choose whether to Include Subdirs
e. Enter criteria to select files Named * or *.txt, etc.
f. Press F4 for a list of files.

If more than one Text to find value is specified, a file will be listed if ANY of the values are found. But only if all other criteria are matched.

After a value is found, other criteria are checked.
If all other criteria are OK the file is listed and K-free continues to search for the next file.
If a found value is rejected because of one of the other criteria, K-free will continue to search that file.

A found value will be REJECTED if it is part of ANY of the "ExclUde values".
Values to exclude should always contain one of the values to find. If not, they will be ignored. I.e. Find lon, exclude long is correct. Find lon, exclude man is not correct (and the exclude criteria will be ignored).

If Only find when Line starts is specified, a found value will only be ACCEPTED when the line on which it is found starts with ANY of the list of values. If Only on same Line is also specified, this criteria must ALSO be satisfied. But only ONE of the list of values needs to be on the same line as the value found.

Similarly Only on same Line and Only Within Range.

If Exclude Line which starts is specified, a found value will be REJECTED when the line on which it is found starts with ANY of the list of values.

Similarly Exclude when value on same Line and Exclude when value Within Range.

Example1:
Find files containing lon or Lon. Exclude long, Long, blond
Match case but NOT Match whole word.
Remove Date/Size criteria (Do not select files by date/size)
Find files Named *.htm|*.html, Look In C:\, Include Subdirs.

Results of example1 will be:

a file list with all files called *.htm or *.html containing Lon or lon in C:\ or any subdirectory of C:\.

Files containing Lon, London, Londoner, lon, london, londoner will be returned as well as files containing Lone, BLond, Blond, etc.
london and London are returned because we specified both Lon and lon as text values to find.
london and Londoner are returned because Match whole word was NOT checked.
BLond, Blond are returned because Match case was selected and only blond is excluded.

Files containing only Long, blond, longitutude, along, LONE (but no other matching values) will not be listed.
Long, blond are rejected because they are both specified as values to exclude.
longitutude, along are rejected because long is specified as a value to exclude.
LONE is rejected because option to match case was selected.

Example2:
Find files containing lon or lhr or lgw.
Do NOT match case but match whole word.
Remove Date/Size criteria (Do not select files by date/size)
Only Find when bkk or sin within 200 bytes of value found
Exclude when ku or gf are within 20 bytes of value found
Find files Named *, Look In C:\Temporary Internet Files\, Include Subdirs.

This example is designed to look for pages that have been displayed using Internet Explorer with details of flights from London Gatwick or Heathrow airports to either Bangkok or Singapore but excluding flights from Kuwait or Gulf airlines.

Results of example1 will be:

a file list with all files containing one of lon or lhr or lgw as well as either Bkk or sin with each of the two values found within 200 bytes. Files will be listed from C:\Temporary Internet Files\ or any subdirectory of C:\Temporary Internet Files\.

london and Londoner are not returned because Match whole word was checked.

lon will not be returned when neither bkk or sin are contained in 200 bytes before or after lon.
lgw will not be returned when ku or gf are contained in the 20 bytes before or after lgw.

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Find File With Text / By Date / Size
To look at the contents of the file and see the found value for each file found

After the file list is complete, press F4 to show the value from the first file found.
The file will be displayed in the text section of the file list window with the first found value selected.
Press F3 to show the next value in the same file (if any).
Press F4 again to show the next file satisfying the containing text criteria.

If the text section was not shown, it will be shown automatically when you press F4.
When using F4 to find in the Current List, the text section of the file list will always be made the Current section.

This feature is available with any file list whether or not it was made using F4. Select Current List when specifying Look In on the Enter Find Criteria screen.

Current List will be the default Look In selection unless no files are listed or the Find or List process was interrupted.

It is also possible to search the current list but with a modified criteria:
Press Shift+F4 to change the files criteria (e.g. look only for files with a size less than 100.000 or look only for files named *.txt).
Press Shift+F4 or Shift+F3 to change the containing text criteria (e.g. to remove one of the values to find in the complex criteria).

After the criteria has been changed only files/values with the new criteria will be found with both F3 and F4.

NB If the criteria is broadened/made more general and Current List selected, files will NOT be added to the list. There may be many extra files that satisfy the new criteria. To list extra files Look In must be specified as a drive or directory and all files will be searched again.

ALTERNATIVE METHOD 1:
See Show each file containing text found on a pop up screen as it is found

ALTERNATIVE METHOD 2:
See Show columns in the list with details of value found

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Find File With Text / By Date / Size
Notes on each part of Enter Find Criteria

Simple Find Criteria
Complex Find Criteria
Find Files (Containing Text) Criteria
Find Files (Containing Text) Select By Date/Size Criteria

Simple Find Criteria.

Enter Value to be Found as "Containing Text"

Enter Value to be excluded "Exclude".
A single Exclude Value can only be entered here when there is no complex criteria. If a complex criteria is shown exclude values must be entered as a list on the Enter Complex Criteria screen.

If you want to find only values with the same case (small letters or capital letters), check "Match case".

If you want to find only whole words check "Match whole word".

To show each file as it is found, check "Show Popup/Request Action".

Complex Find Criteria

Press "Complex Criteria" to show the Enter Complex Criteria screen.

If a Complex Criteria is entered, it will be shown below the Text To Find On the Enter Find Criteria screen. It can also be easily removed here using the "Remove ComplexC" button.
To search again with a complex criteria that was previously used, press the "Last Criteria" button and select the search criteria required.

Find Files (Containing Text) Criteria.

Enter Named as *-notation to search only in some files.
E.g. Enter *.txt to search only files a.txt, b.txt, notes.txt, etc and skip files asong.mp3, apic.jpg, etc.

Select What drive and/or directory you want to "Look In" from the list.
If you want to search all subdirectories of the selected drive or directory, check "Include Subdirs".

For a more complex directory selection, Press the Select Directory button. Using the K-free Select Directory screen you will be able to:
- specify a list of directories to search
- specify directories on the same or different drives
- specify a different Include subdirectories option and file type list for each directory on your list.
- add specific files to be searched

Find Files (Containing Text) Select By Date/Size Criteria.

To enter any Date/Size Criteria first press "Sel By Date/Size".
Enter Date/Size Criteria section will be hidden if Last Criteria is displayed.
If any Date/Size Criteria has been entered, the Date/Size Criteria section will always be shown when the Enter Find Criteria is first displayed.

To Enter a minimum size, check "File with Size Min. ..."
Enter Size in bytes on the same line.
Only files with a size greater than or equal to the value entered will be listed.

To Enter a maximum size, check "File with Size Max. ..."
Enter Size in bytes on the same line.
Only files with a size less than or equal to the value entered will be listed.

To select by one of date-timestamps on file, select one of the options:
(2) "Files Modified Today" to select any file with Date Modified set to current date.
(3) "Modified" to select files with Date Modified in the entered period.
(4) "Created" today to select any file with Date Created in the entered period.
(5) "Last Accessed" to select any file with Date Last Accessed in the entered period.
Select (1) "All Files" to remove selection by date-timestamp.
Alt+n where n is the number key in brackets above will make the corresponding selection.
If you select any of 3,4,5 a date range must also be entered

'Find File With Text / By Date / Size' - Program Help end.

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